Email security left behind thanks to the millions of messages your team sends out each day? No matter how many emails you tap out each day, learning to prioritise your email security will make sure your communications never come into contact with malicious software. So how can you clean up your communications and email security for good? 

Paying attention to email forwarding

If you had access to a computer in the 90s, the chances are that you’ve taken part in an email chain with a pointless message and a seemingly endless list of contacts who’ve forwarded it on. While forwarding emails is now as much a part of office culture as doing a tea round for everyone in your team, it’s vital that you begin your email security measures by checking each and every piece of information you send on with a fine toothed comb. Phishing attacks are one of the most widespread ways many companies’ email security programs are infiltrated by malicious software; in the worst case scenario, forwarding an email onto your colleagues without thinking could lead to you unknowingly spreading a bug into your infrastructure. Taking steps to make sure your data and sensitive information is never knowingly exposed to the wrong eyes will make sure your email security always stays at the forefront of your mind. 

Making sure the message gets through: four steps to honing your email security

Encryption, encryption, encryption 

One of the most effective security measures when it comes to protecting your entire network, integrating encryption into your email security program is a sure fire way to make sure that if your information does end up in the wrong hands, it won’t be easily decipherable. As of October 2018, 92% of all inbound email to Gmail were encrypted, showing how a widespread encryption protocol can strengthen both your own email security, and that of the customers and clients you’re getting in touch with. This form of email security also ensures each and every one of your email communications undergoes a scanning and encryption process, allowing no messages to go unseen by you and your scanners. 

Don’t ignore systems updates

Every day, we send about 205 billion emails worldwide – that’s a lot of messages for your email security program to deal with. One way to prevent any infected communications slipping through your email security net is to make sure your systems are regularly updated. While this sounds simplistic, we all know how easy it is to ignore pop ups when you’ve got a busy to do list to get through. However, keeping your systems up to date with the latest and most evolved email security measures is a simple and effective means of saving you the hassle of dealing with a data breach further down the line. This also ensures that your email security stays in line with your wider network security plan, allowing your communications to benefit from the same updates, patches and bug fixes as the rest of your systems. 

Making sure the message gets through: four steps to honing your email security

Suss out your regular senders 

Whether you send a lot of emails in house, to your remote working team while they’re out and about or to potential customers and clients, incorporating sender verification into your email security planning will make sure only the good guys get through. Activating reverse DNS to find and block potentially dangerous senders makes sure phishing emails will find it much harder to reach their intended targets, ultimately making sure only completely verified senders make it through your email security filters. 

Need a hand getting your email security into gear? With cloud software stored within our military grade data centre and the help of our dedicated engineers, we’ll make sure your systems benefit from all-round network and email security. Get in touch to find out how we can keep your communications moving with complete confidence.

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St Paul’s Cathedral

CIS have been our go-to IT supplier for nearly 20 years, and throughout that time they have been flexible, consultative, and above all putting our business at the forefront of their advice. I would be very pleased to recommend them for any company that needs to have a real partnership with their IT company.

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